Instructor Steps

This page is a work in progress; it is a placeholder for the steps that an instructor needs to take at the start of the quarter, during the quarter, etc. to manage the undergrad tutor program.

2-3 quarters before: Planning

• Plan tutor allocation to courses
  • Determine which course instructors are interested in having tutors
  • Determine which instructors are willing to help with CS190J
  • Determine how many paid tutor slots will be available
  • Determine how many slots will be made available for CS190J
• Put the CS190J lecture section and discusssion sections on the schedule.
  • Avoid times that would conflict with popular undergrad courses for the target audience of paid/CS190J tutors (e.g. required CS courses such as CS130A, CS170, etc.)
  • Avoid all of the discussion and lecture sections for the courses taught by the instructors
  • Schedule “discussion sections” on GOLD as 3 hours that overlap with the discussion sections that are being tutored for.

Late in the quarter BEFORE: Selection of students

• Make a Google Form to collect info from prospective CS190J students, and from prospective Paid tutors
  • TODO: Link to sample forms for 190J and paid tutors (there is overlap but they are different.)
• Send out advertisements via Undergrad mailing lists, via mailing lists of courses, to selected students, etc. advertising the CS190J course
  • TODO: Link to sample marketing materials.
• Advertise the paid tutor availability to all previous paid tutors, and all students that have previously taken CS190J
  • TODO: Link to sample advert
• Meeting of instructors to select paid tutors and CS190J students.
  • Send info to CS staff to start hiring process for paid tutors
  • Send add codes to CS190J students to get them enrolled.

Course Design, CS190J AND for individual courses 2-4 weeks before start of quarter

Instructional tasks for CS190J

• Set up Syllabus for CS190J. Choose how finals will be assigned.
• Set up projects, homeworks, outline of lectures/activities for plenary sessions

Instructional tasks for each course:

• Decide how you want to use the tutors in your course
  • Allocation of tutor hours to discussion sections, vs. open lab time.
  • Whether there will be a specific mapping from tutors to individual students (e.g. mentor groups, teams, etc.) or not
  • Whether/how tutors/mentors will be involved in providing feedback on students work. Which work? Homework? Programming assignents? Formative or summative? etc.

CS190J Plenary Tasks: 1-2 weeks before start of quarter

• Set up Piazza/slack for all CS190J and paid tutors
• Set up Gauchospace.
• IF there is shared open lab time
  • Coordinate a schedule of when tutors (and TAs if applicable) are signed up to be available during those lab times (link to Example)
• Get keys to the labs from Benji and plan to make one of the tutors or TAs in charge of opening the room and locking it.

OPTIONAL per course tasks (at discretion of individual instructor)

• Set up Slack for team
• Include on your course site information about the tutors - pics, bios etc.
  • TO DO : Include samples